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Set up once, then let the record carry itself

PAYHR is built on one principle: enter information once, and let it flow between scheduling, time, pay and HR instead of being re-typed at every step. Here's how the platform works.

The core workflow

Four steps from company setup to a finished pay run

Set up your company

Configure company operations — departments, locations and pay frequencies — as the foundation everything else builds on.

Add your team

Bring employees on through the guided onboarding wizard: profile, salary and work profile, in one connected flow.

Schedule & track time

Build shift schedules on the calendar grid. Worked hours sync into timesheets automatically as shifts happen.

Run payroll & report

Generate a pay run straight from synced timesheet hours, then pull reports across HR, time and pay.

Employee onboarding

One guided flow, not three separate forms

Adding an employee touches more than one table — a profile, a salary record, a work profile. PAYHR walks a manager through all three as a single guided sequence, so nothing gets missed.

✓Step 1 — Employee profile: name, contact details and core identifying information.
✓Step 2 — Salary: pay rate and compensation details tied to that employee record.
✓Step 3 — Work profile: role, department and scheduling details that connect them to shifts.
✓Each step chains automatically to the next — no separate screens to hunt for.

Employee profile✓ Saved

Salary record✓ Saved

Work profile✓ Saved

StatusReady to schedule

Full transparency

Watch a shift turn into a paycheck

A scheduled shift becomes recorded time, recorded time becomes a synced timesheet, and a synced timesheet feeds directly into the next pay run — no manual handoff in between.

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Scheduled

A shift is placed on the calendar grid and assigned to an employee.

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Worked

The shift is completed and time is recorded against it.

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Synced

Worked hours flow automatically into that employee's timesheet.

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Paid

Timesheet hours feed the next pay run, calculated on pay-frequency-aware payroll logic.

Built for you

One platform, the right view for every role

🗓️

Operations & scheduling managers

Everything needed to keep shifts covered and time accurate.

✓Build and adjust the schedule on a fast calendar grid.
✓See coverage and gaps at a glance, color-coded by shift.
✓Trust that worked hours are already synced by the time payroll runs.

💼

HR & payroll teams

Everything scheduling teams get, plus the record of truth for pay.

✓Onboard employees through the guided three-step wizard.
✓Run payroll from timesheet data that's already synced and accurate.
✓Pull reports across HR, time and pay from a single system.

See what's built for your team →

Good to know

Frequently asked questions

That's the goal — PAYHR is built to take over the day-to-day work your legacy desktop payroll system handles today. We roll it out module by module, so you can see each piece working before relying on it fully.

PAYHR is built to carry forward the structure of your existing payroll records, so migrating your historical data is part of the rollout plan rather than a separate project.

Yes — that's a core reason PAYHR exists. It's a browser-based web application, not a desktop client tied to a single machine or office network.

Regular income calculation and timesheet-synced pay runs are live today. Overtime, leave rollups and tax handling are actively being built on top of the same payroll engine — ask us for the current status.

PAYHR is built with layered access controls and checks at every step, backed by a secure, structured database designed for accurate payroll history and audit trails. Security continues to evolve alongside the rest of the platform.